Event Streaming: 8 Steps to Follow for a Seamless Online Event!

Live streaming is an excellent approach to encouraging more people to attend your event by displaying the video in real-time. However, the greatest challenge is not being able to modify or change the content during the event, and live broadcasting may cause some instantaneous obstacles. 
The primary question is how to organize your event streaming to avoid bugs.

Continue reading this blog to discover the eight steps for a successful live stream.

Step 1: Determine the Event Specifications

To organize a live stream for your event, you must first define the context and objectives of this format and event. You will need to answer questions such as:

  • Is this only a virtual event, or is it a hybrid event?
  • Who is this event for?
  • What will it be about?
  • Why is it being held?

Next, you need to complete the specifications of your event with your unique requirements related to the event’s live broadcast.

Step 2: Estimate the Number of Participants

Knowing how many participants will join your online event is a crucial component. Whether it is for the organization or the chosen streaming platform, it is essential to estimate the number of concurrent attendees to expect.

Of course, this is an estimate, not an exact number of participants.

Step 3: Choose the Right Platform to Stream Your Event

The choice of the technical device is significant in the success of a live streaming event. The platform must also allow the simultaneous broadcasting of videos in HD, like the Eventmaker live streaming solution.

Moreover, the broadcasting platform must support all the participants' connections and be user-friendly.

Step 4: Identify the Resources Needed for the Live Streaming

Anticipating the resources needed for your event can contribute to its seamless operation.

This particularly includes:
  • A microphone for the speaker so that the sound quality is good
  • Sufficient lighting to have a clear and sharp image
  • A background, even a nice decor with a bookcase and decorative elements, for example, a camera or a computer that can support live streaming
If you want to go even further and surprise your participants, you can employ experts who can embed the speakers in 3D backgrounds.

Step 5: Determine the Quality of the Internet Signal at the Broadcasting Location

The quality of the internet signal at the venue is critical to the success of your event streaming. You can't control the signal quality of the participants, but you can maintain the signal quality of the venue, so it is best to pay attention to this step.

You should be able to test the internet signal properly before the online event. To do this, you can use an online tool like SpeedTest. Remember that you will need at least 6 Mbps for a live streaming event.

If the internet speed is not enough, you can opt for other solutions like 4G routers or dual connectivity. However, a delay of 30 to 45 seconds is possible because of the simulcast. This is the standard latency time, so don't worry.

One extra tip, remember to retest the signal quality on the day of the event.

Step 6: Set an Action Plan in case of a Bug During the Live Streaming

Despite all your efforts, some bugs may still occur during the live streaming of your event. Therefore, it is essential to keep this in mind and have a backup solution.

For example, if the connection is interrupted, you can prepare an information screen explaining that you are facing a technical problem but that the live stream will resume quickly.

Step 7: Accompany the Participants Until the Online Event

Aside from the technical aspects, the participants' experience is essential and should be addressed.

First, when the participants register, you can email them your technical recommendations for the day of the event (choice of internet browser, sound test, etc.). This initiative will allow them to make the most of the different presentations.

Additionally, try to anticipate the problems they might encounter on the day and provide assistance. You can set up a chatbot on the streaming platform, a phone hotline or a WhatsApp response.

Step 8: Interact with the Audience at the Event

Interaction and engagement are at the core of every successful event. Even if the participants are at a distance, it is significant to integrate them into the event. You can encourage them to participate actively by inviting them to ask questions in the event platform's chat.


You now know the eight steps for a hassle-free event stream. Discover our HD streaming solution: Eventmaker Live đź’« , to make your online event easier to set up and offer the participants an optimal user experience.
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